Race

RIDER INFORMATION

This document contains all the information that you will need for Round 1 of the GXCC, which will be held in Verena on 5 February 2022.

1.            CLUB MEMBERSHIP

Each and every competitor, including WOW riders, MUST belong to a Motorsport South Africa affiliated club, except competitors who take out a one event club, regional or national license. GXCC is a MSA affiliated club and club memberships can be taken out or renewed online as per the processes below.

We are not affiliated to WOMZA and therefore WOMZA clubs and licenses are not recognized for the purposes of our events.

2.            MSA LICENSE

In order to compete in any GXCC event you will need a license from Motorsport South Africa.

Please download the event’s supplementary regulations from the link below to see the various classes available, as well as the licenses required for the respective classes:

http://www.racecontrol.co.za/RaceDownloads.aspx?eventID=71222&Type=Normal

Only MSA licenses are accepted at our events and not WOMZA licenses.

To take out your MSA license please go to www.msaonline.co.za

For all license queries please contact Dorothy Tshabala on dorothy@motorsport.co.za or Carmen Hill on carmen@motorsport.co.za. Alternatively, you can call them on 011 675 2220.

ALL LICENSES MUST BE TAKEN OUT ONLINE BEFORE THE DAY OF THE EVENT!

Competitors without a valid MSA license will not be allowed to start the race!

You MUST send a copy of your license to admin@gxccracing.co.za. Annual license holders only need to send it once for the year. If you have not sent yours yet, please do so. Day license holders must send their licenses before every event.

NO DOCUMENTATION WILL BE DONE ON THE DAY OF THE EVENT!

3.            RACE NUMBER

You MUST obtain an official race number from Carmen Hill at Motorsport South Africa. Please email a copy of your license to carmen@motorsport.co.za and request a race number from her.

Your race number on Race Control must be the same as the race number that you receive from MSA.

4.            RACE ENTRY

The event which will take place on 5 February is a combined regional & club event (as are all of our other events). All entries must be done online at www.racecontrol.co.za by midnight on Wednesday 2 February 2022.

-          Regional and club competitors, please ensure that you enter the correct matching club and regional classes. On Race Control under “Class 1” please enter the GXCC class that you wish to enter and under “Class 2” please enter the Northern Regions class that you wish to enter. For example: GXCC OR 1 Pro and NR OR 1 Pro

-          Club & WOW competitors can enter only for GXCC club classes. Do not select a second class. On Race Control under “Class 1”, please enter the class you wish to enter and leave “Class 2” empty.

ENTRIES WILL CLOSE ON WEDNESDAY 2 FEBRUARY 2022 @ MIDNIGHT. LATE ENTRIES WILL INCUR A LATE PENALTY FEE OF R100.

You only need to send your MSA license (if you have not done so already) and proof of payment to us. We don’t need your entry form, medical form or self-scrutineering form. We already have that online.

5.            ENTRY FEES

Entry fees for the various classes are as follows:

Please make sure that you pay the correct entry fees.

Proof of payment must be sent to admin@gxccracing.co.za. Please use the riders name and surname as reference.

Your entry will be confirmed once your payment reflects in our bank account.

Please see below our banking details:

6.            SELF-SCRUTINEERING

You MUST complete the online self-scrutineering on Race Control when you enter the race.

The MSA Technical Scrutineer WILL randomly conduct searches and scrutineer 10% of all competitors.

7.            MEDICAL KITS

MSA Compliant medical kits, including a medical board and a space blanket can be purchased from us at R200 per kit.

Please email your proof of payment to admin@gxccracing.co.za. Please use the rider’s name and surname as reference. We cannot allocate payments with a reference such as “Race Entry”.

8.            COVID SCREENING

It is no longer necessary for anyone who will be at the event to complete an online Covid screening questionnaire.

It is also not necessary for any spectators to be or to bring proof of vaccination.

 A maximum of 2,000 spectators will be allowed at the event.

Temperature screening will still be conducted when you enter at the gate.

9.            PIN DROP TO THE PITS

Herewith the pin drop to the pits:

https://goo.gl/maps/d24jUeZqSMLs5rLZ8

10.       WHEN YOU GET TO THE GATE

Once you get to the gate, the following will happen:

At the 1^st Gazebo:

-          Your temperature will be taken.

-          You will receive your rider pack from the ladies at the gate. PLEASE MAKE SURE THAT YOU RECEIVE YOUR RIDER PACK AT THE GATE IF YOU WILL BE RACING.

-          You will pay your R20 per person gate entry fee (please bring cash).

At the 2^nd Gazebo:

-          Your helmet tag will be scanned to check that it corresponds with your bike.

-          PLEASE ENSURE THAT YOU GIVE OUR STAFF THE CORRECT NUMBER. DON’T LEAVE OUT THE C, L OR J BEFORE THE NUMBER. INCORRECT TAG NUMBERS CAUSE MAJOR TIMING ISSUES!

-          Your race number on Race Control and on your tag must be the same as the race number you received from MSA.

-          If you do not have a tag yet, you will be able to purchase one at the 2^nd gazebo for R100 (please bring cash).

-          You will sign a register confirming that your tag and the numbers on your bike correspond.

11.       ELECTRONIC NOTICE BOARD

All bulletins, race information, results and other important information will be posted on the GXCC Telegram Group. YOU MUST BE ON THIS GROUP!

Please ensure that you join the group by clicking on the following link:

https://t.me/joinchat/UmkZ25Kb3WQnotVu

12.       RESULTS

The results will be posted on the Telegram Group as soon as possible after the last competitor completed the event.

Once provisional results have been posted you have 30 minutes to submit any queries, corrections and protests. Once the 30 minutes have lapsed, we will not be able to change any results.

13.       PRIZE GIVING

Prize giving will be held at the times as announced on the Telegram Group on the day of the event.

YOU MUST WEAR YOUR MASK TO PRIZE GIVING! Should you not wear your mask, you will be asked to leave the prize giving area immediately.

14.       COVID PROTOCOLS

You MUST wear your mask at all times, especially when you leave your own pit area. Sanitizer stands are available at Race HQ and in front of the toilets.

Should you, your pit crew or any person associated with you fail to adhere to the Covid protocols, you may receive a time penalty or be excluded from the event.

15.       ALCOHOL

Only alcohol purchased from the onsite facility may be consumed at the event.

16.       FOOD & BEVERAGES

Food and beverages will be for sale at the event.

17.       CAMPING

Competitors and their service crew are welcome to camp in the pits, provided that all Covid protocols are strictly adhered to.

18.       ACCOMMODATION

Use THE PIN LOCATION as a landmark on Google Maps to locate the nearest accommodation in the area.

19.       TOILETS

Toilets will be available at the event.

20.       FIRES

You are not allowed to braai on an open fire at the event.

21.       GENERAL

Should you have any queries or need our assistance, please be so kind and contact us during office hours only – Mondays to Fridays 08:00 – 17:00.

Our preferred method of communication is via email or whatsapp:

Email: admin@gxccracing.co.za

Whatsapp: 0817770411 (Miranda du Plessis – Club Secretary)

On the Friday before the event, we are on the road or at the farm and our cell phone signal and data connection may be interrupted. As a result, we will not be able to effectively attend to last minute queries. Therefore, please send us your queries before 17:00 on Thursday 3 February 2022.

22.       LINKS

Find all the relevant links below: